Feature
Standardized Allowed Tags
Standardize team tags
Define allowed tag structures so reports stay clean, comparable, and audit-ready.
How this feature works
in 3 simple steps
1
Install and connect
Install ManicTime and connect your workspace in minutes, without complicated setup.
2
Automatic activity capture
ManicTime records apps, websites, documents, and activity timelines automatically in the background.
3
Review, assign, and report
Review captured work, assign time to projects, and generate reports or invoices with confidence.
Server-Defined Allowed Tag Lists
Server-Defined Allowed Tag Lists let administrators publish a canonical tag catalog that users must follow. This prevents free-form tag sprawl and keeps reporting dimensions stable across teams and time periods. When everyone classifies work using the same structure, comparisons become meaningful and downstream analytics are easier to maintain. The feature is foundational for organizations that need consistent project accounting, client billing, and governance over how tracked time is categorized.
Append Policy for Allowed Tags
Append Policy for Allowed Tags controls whether users may extend predefined tag combinations with additional context. Teams can allow flexibility where needed or lock structures for strict standardization, depending on reporting requirements. This balance is important in real operations where some workflows need controlled variation while others must remain fixed. Clear append policy rules reduce ambiguity, improve training outcomes, and preserve data quality in collaborative environments.
Team and User Tag Restrictions
Team and User Tag Restrictions make it possible to expose only relevant tags to specific groups or individuals. This limits misclassification risk, simplifies the tagging interface, and aligns available options with each role’s responsibilities. In larger organizations, scoped tag visibility is essential for maintaining structure without overwhelming users with unrelated choices. The result is faster tagging, fewer mistakes, and cleaner reporting across departments with different service models.
Automated Allowed Tag Sync
Automated Allowed Tag Sync updates allowed tag definitions from external systems via web services or file-based synchronization. This keeps time classification aligned with changing project catalogs, client rosters, or operational taxonomies without manual re-entry. By integrating tag governance with existing source-of-truth systems, teams avoid drift between planning tools and tracking tools. Automated synchronization supports scalable governance for organizations with frequent structural change.
Who benefits from this feature?
The biggest impact usually appears across these user groups.
Operations Teams
Standardize tracking and reporting workflows across departments and projects.
Team Leads
Understand team capacity and workload balance with clear activity and reporting insights.
Project Managers
Use reliable time data to plan resources, delivery timelines, and project profitability.
Related features
Auto-Tagging Rules
Reduce manual tagging with rule-based automation and consistent classification.
Learn more ->
Assign Time to Project or Task
Assign automatically tracked work to clients, projects, and tasks with high accuracy.
Learn more ->
Time Tracking Reports
Create overtime, productivity, application usage, attendance, timesheet, and invoice reports from tracked data.
Learn more ->
